Exhibitor Kit

Thank you for supporting ISMPP via the purchase of an exhibit stand at the 2019 Asia Pacific Meeting of ISMPP.

To assist you with the details associated with your exhibit stand, we have created this resource to help guide you throughout the process and provide you with key deadlines.

At any time, if you require assistance or have any questions, please contact: Sue Marek at [email protected] or [email protected].

We wish you much success in Tokyo!


Venue + Book Your Stay

We are pleased to be returning to the Hilton Tokyo, which is located in Shinjuku, the center of Tokyo's business, shopping and entertainment district.
Exhibit Hall/Room: Kikuen/Kiku Foyer - 4th Floor

Hilton Tokyo Shinjuku
Address: 160-0023, Shinjuku-Ku, 6-2 Nishi-Shinjuku 6-chome, Japan
Phone: 81-3-3344-5111
E-mail: [email protected]
Website: https://www.hiltonhotels.de/japan/hilton-tokyo/

  • Room rate:

    ¥34,127 per night inclusive of daily Breakfast Buffet, in-room internet, 13% service charge and all taxes (taxes subject to change) (about $310 USD)

  • Make your hotel reservation online or call +81-3-3344-5111

Map of hotel location:

ISMPP makes every effort to negotiate the best hotel rates with our event venue to keep your meeting expenses and registration fees as low as possible. By reserving a room at the host hotel, you are helping to support the ISMPP Asia Pacific Meeting, but also the sustainability of future ISMPP meetings.

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Networking Opportunities

Here are some of the networking opportunities available at the 2019 Asia Pacific Meeting of ISMPP.

Scheduled events include:

  • Morning coffee and tea service held in the exhibit hall during registration hours

  • AM and PM refreshment breaks held in exhibit hall

Networking Reception
Sponsored by Takeda Pharmaceuticals
17:00 - 19:00

Reception directly following the conclusion of the General Session and will be held in Exhibit Hall.

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Exhibitor Registration Information
Deadline registration: Friday 9 August

Each Exhibit Stand is due one complimentary meeting pass.  To register your colleague with the complimentary meeting pass, contact Sue Marek at [email protected]. Sue will manually register your comp and will forward a confirmation. Please have all complimentary registration pass information to Sue by Friday 9 August

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Exhibit Hall Hours

 Days Thursday, 5 Sept
Friday, 6 Sept
 Setup Hours TBD
(waiting to hear from Hilton what time we will have access to Exhibit area)
07:00 - 08:00
Exhibit Hall Hours   09:00 - 19:00


NOTE! The exhibit hall must be dismantled and clear of any debris by 22:00 on Friday 6 September.

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Shipping Exhibit Deliveries to Venue

Please send any materials in advance of the meeting to the following address and marked as outlined below:
 
Hilton Tokyo Shinjuku
Attn: Seiga Yano (Hold for ISMPP Conference)
Address: 6-6-2 Nishi-Shinjuku|Shinjuku-ku|
Tokyo Japan 161-0031
Phone: +81 3-3344-2058
Note: To find your materials easier onsite, please be sure to mark on the box(es) the "sender/exhibiting organization"

Please note that packages can be stored from 2nd Sep 2019. Once the stand has been taken down after the conference, 7th Sep 2019, the hotel will store your equipment for 24hrs until it is collected.
 

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Stand Includes:

Please note that each exhibit stand includes:

  • Draped table W1800mm x D760mm x H720mm

  • 2- Chairs

  • 1- Wastebasket

  • 1) power outlet  - *IMPORTANT – PLEASE BRING YOUR OWN POWER STRIP AND EXTENSION CORD IF NEEDED – HILTON WILL NOT SUPPLY*

  • Wifi is included with your stand

Exhibit stands are not able to accommodate any large pre-fabricated exhibit sets.  You will work best with pop up banners and table top displays. Any questions let me know. Also I can supply pictures of the set up and exhibit space if you need a visual aid.

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Meeting 'App'

In lieu of meeting books this year, ISMPP will be producing a Asia Pacific Meeting Smartphone app’

As an exhibitor, you will be featured within the ‘app’ to allow for the attendees to locate your space in the Exhibit Hall, as well as find you after the meeting has concluded.

To assist ISMPP with the process, we need to receive some important information from you. 

Sue Marek will reach out to each exhibitor for important information for the Meeting App' 

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Custom PPT Slides

Deadline: Wednesday, 28 August

Before the meeting convenes, as well as during the course of all breaks, a revolving PowerPoint slide deck will be shown in the General Session auditorium.  All exhibitors are entitled to design and send one (1) slides each to be included in the deck.Slides should be formatted for widescreen 16:9  

NOTE: All submissions are to be static slides. Any slide sent with transitions/animations will be returned to your organization for changes.  

Upon completion, please send slide designs to Sue Marek at [email protected].

All slides must be received no later than Wednesday, 28 August.

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Exhibitor Game!

ISMPP will be conducting a "Game" through the Meeting App. This initiative is designed to add excitement to the Exhibit Hall as prizes will be raffled to those attendees who participate.

To increase the buzz around this program, we invite you and your organization to provide a prize to be raffled off. It can be as token or grand as you would like, but the more prizes we have to offer, the more incentive for attendees to visit all exhibits!

If interested in providing a raffle prize for the Treasure Hunt Program, please contact Sue Marek at [email protected]

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Attendee List

Included in all exhibit packages, ISMPP will provide an attendee registration list with email addresses, no later than Monday, 26 August.

Please note this list is for one-time use, which will be strictly monitored.  Also, using this list for recruitment or job placement outreach by your organization is prohibited. (no job recruitment outreach)

Important: Due to the General Data Protection Regulation, ISMPP has included an “opt-out of marketing solicitations” feature in our registration form. This feature provides attendees the option to opt-out of receiving any marketing-based communications. Those who opt-out will not appear on the Attendee List you receive prior to the meeting

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Social Media Outreach

Your exhibit at the 2019 Asia Pacific Meeting plays an important role in exposing current and prospective clients to your services. You can help expand the attendee roster by encouraging your clients and colleagues to attend the meeting; expand your potential return on investment while supporting ISMPP.

alt Follow us on Twitter (@ISMPP) and include #ISMPPAP19 on all Asia Pacific Meeting Tweets!
Be sure to “Like” us on Facebook for all the latest updates on the 2019 Asia Pacific Meeting

alt  ISMPP also has a LinkedIn Group for additional exposure. Please remember that posts on LinkedIn should not be commercially-based; Posts deemed inappropriate will be declined.

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